Conference Agenda

Vehicle Technician Training & Retention

As fleets transition to electric and alternative-fuel vehicles, the demand for highly skilled technicians has never been more urgent. This session brings together leading community colleges, OEMs, and fleet networks to discuss innovative training models. Attendees will discover actionable strategies on how to successfully recruit, upskill, and retain the modern fleet workforce.

Levels of Charging: What Do You Need?

As fleets seek to electrify, one of the most important practical questions is not simply whether to install charging infrastructure, but what level of charging is actually needed. This session will examine how fleets evaluate Level 1, Level 2, and DC fast charging in light of vehicle duty cycles, dwell time, parking behavior, daily mileage, facility constraints, utility coordination, cost, and long-term fleet growth. Speakers will share real-world approaches to right-sizing EVSE investments, avoiding both underbuilding and overbuilding, and matching charging strategies to operational needs.

What Is the Low-hanging Fruit? Sustainability for Beginners

This session will offer an introduction to strategies that uncover immediate, low-cost opportunities for reducing your fleet’s environmental impact without disrupting daily operations. Participants will learn how to identify simple “low-hanging fruit” by determining what helps them improve fuel efficiency whether it is through the optimization of vehicle routes or curbing unnecessary idling. Through practical examples, attendees will discover how minor behavioral changes can yield significant reductions in both emissions and operating expenses.

Autonomous & Smart Vehicle Technologies

From autonomous long-haul trucking to wireless charging roads, tomorrow’s vehicle technologies are arriving faster than ever. This session features experts discussing how fleets can successfully manage the deployment of smart, connected vehicles. Learn how to leverage predictive telematics, navigate new landscapes, and adopt the latest standards for a truly optimized, data-driven fleet.

Evaluating Sustainability & Success in Mixed Fuel Fleets

For many fleets, the path to lower emissions is a measured transition involving a practical mix of fuels, vehicles, infrastructure, operating needs, budgets, and goals or mandates. This session will explore how leading fleets using multiple alternative fuels evaluate how well their strategies are working. Panelists will discuss how mixed-fuel fleets — including EVs, hybrids, biodiesel, renewable diesel, CNG/RNG, propane autogas, ethanol, and other options — measure their progress toward carbon reduction, pollutant reduction, fuel economy, cost control, reliability, and operational performance. Attendees will hear how experienced fleet and sustainability leaders use data, driver and technician feedback, grant reporting, dashboards, and stakeholder communication to define success, compare technologies fairly, and adapt their strategies over time.

Replacement Planning

This session will examine modern fleet replacement planning, while also focusing on the total lifecycle costs and performance of alternative fuel vehicles. Attendees will learn how cost per mile metrics are analyzed and the role that integrating telematics data plays in accurately measuring vehicle utilization. The presenters will also explore the topic of future product availability and outline strategic methods for the rightsizing and right-typing of vehicle assets. Attendees will take away actionable frameworks that optimize fleet turnover timelines and assist them with achieving their sustainability goals.

Strategic Fleet Management of OpEx & CapEx

Deploying advanced vehicle technology requires deep financial coordination between fleet managers, data providers, and utility partners. Join heavy-duty freight experts, major commercial fleets, and sustainability working groups as they unpack the true total cost of ownership (TCO) for alternative fuel vehicles. Learn how to align infrastructure budgets and accurately forecast operational savings to ensure a smooth, sustainable transition.

Practical Aspects of Biofuels

Biofuels are helping fleets reduce emissions using existing vehicles and fueling systems, but successful implementation requires attention to real-world operational details. This session will examine biodiesel, renewable diesel, renewable natural gas, renewable propane/LPG, and ethanol blends from the fleet manager’s perspective. Speakers will discuss fuel availability, pricing, vehicle compatibility, maintenance impacts, storage and tank considerations, cold-weather performance, warranties, procurement language, and how to document emissions benefits. Attendees will learn where these fuels are truly “drop-in,” where additional planning is needed, and how biofuels can fit into a diversified clean fleet strategy.

Assessing & Planning Facilities for All Fuel Types

Learn from presenters about how to navigate the complexities of assessing and upgrading facilities to support a diverse mix of fuel types. This session will also discuss critical infrastructure requirements that include grid capacity evaluation, safety compliance, and retrofitting existing maintenance bays. In addition, presentations will include practical planning frameworks to scale facility capabilities along with phased vehicle deployment schedules. Attendees will gain actionable insights to accurately budget, design, and future-proof their operations for a multi-fuel transition.

Funding for Vehicles & Infrastructure

Overcoming the upfront costs of sustainable vehicle and infrastructure deployment requires a deep understanding of today’s complex funding mechanisms. Attendees will gain actionable insights into blending public funds with institutional capital, securing sustainable vehicle financing, and building robust funding portfolios that support long-term environmental and operational goals.

Internal Policies for EV Charging

As fleets electrify, internal policies can be just as important as vehicles and charging equipment. This session will examine the practical rules and procedures needed to support EV deployment, including take-home vehicles, employee charging, reimbursement, workplace charging, public charging, utility coordination, and charging access. Speakers will share lessons learned from, and implementation challenges faced when, developing and implementing policies that are fair, workable, auditable, and adaptable as fleet electrification grows.

Vendor Management & Performance

Learn about the essential strategies for optimizing vendor relationships and maximizing performance across your fleet operations. Attendees will learn how to establish clear Key Performance Indicators (KPIs) and implement structured review processes to hold suppliers accountable for quality and feasible turnaround times. Other discussed topics will include practical methods for auditing vendor invoices, managing service-level agreements (SLAs), and resolving contract disputes efficiently. Attendees will walk away with a robust framework to cut unnecessary costs, reduce vehicle downtime, and build stronger commercial partnerships.